Due to its various capabilities, which include Google Drive, Google Docs, and more, webmail clients like Gmail are utilized for communication by both small and large enterprises worldwide. Nonetheless, Gmail handles the majority of incoming and outgoing emails for business and personal correspondence. For this reason, a lot of businesses desire to back up their data on a local disk. This post will cover both manual and automated techniques for transferring emails from Gmail to PST files.
Why Make Backup Gmail Emails Into PST Files?
Whether it is personal or public, we frequently transmit enormous amounts of data. Technical problems or human error might occasionally cause us to lose data. We must make a backup of our data to shield ourselves from these problems. There are moments when our internet connection is poor or sluggish and we are unable to access our Gmail accounts. We must thus make a local system backup of our data. Would enable us to access our Gmail info at any time and from any location.
Let’s First Understand What PST Is Before Moving On To The Manual Process.
The acronym PST refers to Personal Storage Table, which is a Microsoft Outlook file format. Because it facilitates the management of users’ calendars and contacts, it is also known as Personal Information Manager. Along with many other amazing features that make emailing simple, PST also provides search, spam filtering, rules, and much more.
• All significant information, including calendars, meeting requests, assignments, notes, lists, distribution, diaries, and other folder contents, is kept locally in PST format.
• A portable format is PST. Users can transfer data from one PC to another and copy it to an external storage device with ease.
• Prevents data loss and theft
• Operates on the MAC and Windows platforms
• Numerous cloud-based applications, including Yahoo, Zoho, and others, can import PST files.
How to Manually Export Gmail to PST
• You must install Outlook on your computer to use this approach.
• To convert Gmail emails to PST format, follow these instructions.
• Install the Outlook software on your local computer after downloading it.
• Set up your Gmail account (login credentials) in Outlook.
• Following a successful setup, Go to File > Open & Export from the menu.
• Next, choose the Import/Export menu item.
• Subsequently, choose “Export to a file” and press “Convert.”
• Click the next button after selecting “Outlook Data File (.pst)” once more.
• Select the account that has to be converted to PST format.
• Click on Finish after choosing the output route in Browse.
Manual process for exporting Gmail to Outlook.
However, using this manual technique will have some drawbacks. Only emails from the inbox folder will be exported by Microsoft Outlook from the Gmail account in a PST file.
No mailbox data will be exported in its entirety. This process takes a long time as well. This assignment requires some technical expertise, which you possess. Also, you can lose the data.
The manual way resolves this problem. However, you can use a different approach to export Gmail to PST files if you encounter any problems. You’ll save time and maintain the original and secure data in this way.
Easy Method to Export Emails from Gmail to PST Files
Alternatively, you can use the professional Mailvita Gmail backup Software to avoid all of this hassle. You’ll save time and priceless Gmail emails and attachments by using this strategy. This program allows you to automatically back up Gmail emails with attachments and connect to your Gmail account in Outlook. Why is it better than all the possibilities that came before it?
Here are the steps for the Gmail Backup: –
- Install the Mailvita Gmail Backup for Mac application after downloading it.
- Type in your Gmail account username and password.
- Select all or some of your Gmail account’s folders to be backed up now.
- Decide the file format to download the Gmail backup in.
- Select the Browse button and provide the path to the destination.
- Click the Backup Now button to create a Mac OS backup of your Gmail emails.
In conclusion
We’ve covered both an automated and manual way to Export Emails from Gmail to PST Files in this post. Though it takes a little longer, the manual technique is effective. If you have any problems, you can use a different tool to solve the problem.
